The outcome
A draft recap with a source for every result and a separate list of unresolved matches. This is a practical, AI-assisted writing workflow—not an automatic results feed or publishing integration. Keep official records in your existing league and club tools.
What you need
- An approved match-result snapshot, with stable match references, date, teams, score orientation and status.
- The club’s intended audience, approved display names, tone and publishing permissions.
- A staff reviewer and the cutoff time for the recap.
- An approved AI assistant if you want help drafting; the worksheet also works manually.
1. Freeze the reporting window
Record the recap period, cutoff time and source version. Distinguish a final result from a scheduled, postponed, abandoned or disputed match. Do not convert an empty score into a 0–0 draw or infer completion from the date.
2. Build the result ledger
Use one row per match reference, not just team names. Record the official home and away order, score and status exactly as supplied. Verify which side is the club team before writing a win, draw or loss. Keep shootout or aggregate information separate if provided; do not infer advancement.
3. Quarantine conflicts and missing facts
Hold mismatched scores, unclear home/away orientation and unconfirmed statuses for staff resolution. Do not silently choose whichever source looks newer. Record the conflict, its source references and the person who can resolve it. A recap can cover only the confirmed matches and explicitly leave the rest out.
4. Draft from facts, not imagination
Ask AI to write a concise recap using only approved rows. Keep a match reference beside each draft line during review. Without approved match notes, do not invent scorers, saves, comebacks or quotes. Avoid unsupported claims about standings, titles, promotion or development.
5. Review the copy before release
A staff member compares every line with the ledger, checks names and permissions, and approves a specific version. Remove source references from public copy only after retaining them in the private review log. Any graphic must match the approved text. Sending, scheduling or posting is a separate authorized action; this guide performs none of them.
Fictional example
DEMO-01 records Club Blue at home against Club Orange, final 2–1. A suitable factual line is “Club Blue recorded a 2–1 home win against Club Orange.” DEMO-02 has a blank score and unconfirmed status: exclude it and ask staff to confirm. Neither row supports a claim about who scored or league position.
Privacy checkpoint
Reusable resource
Download the recap ledger, review checklist and optional AI prompt. It includes a synthetic example and separates private evidence from public-ready copy.